Document capture
Without Sanka
The data is read but not saved as an operational record
With Sanka
Create bill and expense records with attached evidence
Manage bills, expenses, approvals, and payouts with AI agents
Give supplier invoices, receipts, or card statements to Claude or Codex. Sanka creates spend drafts, checks policy, routes approvals, schedules payouts, and keeps audit-ready records.
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Mayu KawasakiSanka Inc.
Mayu KawasakiSanka Inc.Purchase Orders
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PO#VendorItemsAmountDeliveryStatus
PO-451Ironbridge Auto PartsBrake assemblies ×120¥ 1,860,000Jul 18, 2026Approved
PO-450Bluefield Textiles K.K.Fabric rolls ×80¥ 920,000Jul 22, 2026Sent
PO-449Nordic Coffee SupplyGreen beans 2.4t¥ 3,360,000Jul 8, 2026Receiving
PO-448Summit Energy Co., Ltd.Industrial gas — Q3¥ 540,000Jul 30, 2026Approved
PO-447Vertex Electronics Inc.PCB units ×2,000¥ 4,400,000Jul 5, 2026Receiving
PO-446Atlas Print Co.Packaging ×15,000¥ 675,000Aug 1, 2026Draft
PO-445Harborview Foods Co.Ingredients — July¥ 1,180,000Jul 12, 2026Sent
PO-444Crestline Gas Co., Ltd.Cylinder refills ×60¥ 312,000Jul 25, 2026Approved
PO-443Pinnacle Electric Co.Motor units ×45¥ 2,925,000Jun 28, 2026Received
PO-442Oceanic Trade Corp.Frozen stock 1.2t¥ 1,020,000Jun 26, 2026Received
PO-441Kite Beverage WorksBottling line parts¥ 458,000Aug 8, 2026Draft
PO-440Greenfield Logistics Ltd.Pallets ×300¥ 246,000Jun 22, 2026Received
2 records selected
SakuraWorking
Create a purchase order from the approved vendor quote.
- Checked vendor & budget
- Drafted the purchase order
- Routing approval
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Overview
AI intake with Sanka spend controls
Capture bills and expenses
Extract amount, date, vendor, tax category, due date, requester, and memo from invoices, receipts, and card statements.
Control coding and routing
Suggest department, account, project, approver, and payment timing from vendor, employee, and historical context.
Keep approvals and logs
Check limits, duplicates, missing evidence, and exceptions before routing spend for approval.
Tutorial
From AI intake to approval, payout, and accounting
- 01Upload bills or receipts; extract spend fieldsPass PDFs, photos, or card statements to Claude or Codex. Read transaction date, vendor, amount, tax, due date, requester, payment method, and memo.
- 02Create spend records; check policy and duplicatesConnect vendor, employee, department, project, and evidence. Flag limits, excluded spend, duplicate candidates, missing documents, and payment timing issues.
- 03Approve in web; prepare payout and accountingApprovers review details, reason, documents, and history before approval. Organize scheduled payment date, payment method, tax category, and accounting review details after approval.
Compare
OCR is not enough for spend management
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Document capture | The data is read but not saved as an operational record | Create bill and expense records with attached evidence |
| Policy checks | Limits, excluded categories, duplicates, and due dates are missed | Check amount, date, category, duplicate candidates, due dates, and missing evidence |
| Approval route | Approver selection stays manual | Route by amount, department, role, vendor, and exceptions |
| Payment and accounting | Approved spend gets re-entered into payout and accounting tools | Connect approved spend to payment planning, journal prep, and accounting review |
Policy checks
Without Sanka
Limits, excluded categories, duplicates, and due dates are missed
With Sanka
Check amount, date, category, duplicate candidates, due dates, and missing evidence
Approval route
Without Sanka
Approver selection stays manual
With Sanka
Route by amount, department, role, vendor, and exceptions
Payment and accounting
Without Sanka
Approved spend gets re-entered into payout and accounting tools
With Sanka
Connect approved spend to payment planning, journal prep, and accounting review
Customer quotes
Don't take our word for it.
We used to place orders with artisans via email or phone, which often led to losing track of order details or forgetting orders altogether.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
We want inventory, sales management, tax, and accounting to connect smoothly while keeping operating cost and time low.
FAQ
Frequently asked questions
Can spend management include both bills and employee expenses?
Yes. Supplier invoices, employee reimbursements, card statements, and related evidence can be managed in one spend workflow.
Can company policy be reflected?
Yes. Amount limits, excluded categories, department rules, vendor rules, payment timing, and approval conditions can be included as checks.
Can this connect to accounting?
Yes. Approved spend can be prepared for payment planning, journal prep, and accounting sync.