Purchase request
Without Sanka
Items, amount, and vendor terms are scattered across email and chat
With Sanka
Structure PO terms and start from request and approval
Purchase orders with approvals receiving alignment and 3-way match foundations
Standardize purchasing with approval rules receiving status and traceability from PO to bill.
Works natively with:Shopify
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Mayu KawasakiSanka Inc.
Mayu KawasakiSanka Inc.Purchase Orders
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PO#VendorItemsAmountDeliveryStatus
PO-451Ironbridge Auto PartsBrake assemblies ×120¥ 1,860,000Jul 18, 2026Approved
PO-450Bluefield Textiles K.K.Fabric rolls ×80¥ 920,000Jul 22, 2026Sent
PO-449Nordic Coffee SupplyGreen beans 2.4t¥ 3,360,000Jul 8, 2026Receiving
PO-448Summit Energy Co., Ltd.Industrial gas — Q3¥ 540,000Jul 30, 2026Approved
PO-447Vertex Electronics Inc.PCB units ×2,000¥ 4,400,000Jul 5, 2026Receiving
PO-446Atlas Print Co.Packaging ×15,000¥ 675,000Aug 1, 2026Draft
PO-445Harborview Foods Co.Ingredients — July¥ 1,180,000Jul 12, 2026Sent
PO-444Crestline Gas Co., Ltd.Cylinder refills ×60¥ 312,000Jul 25, 2026Approved
PO-443Pinnacle Electric Co.Motor units ×45¥ 2,925,000Jun 28, 2026Received
PO-442Oceanic Trade Corp.Frozen stock 1.2t¥ 1,020,000Jun 26, 2026Received
PO-441Kite Beverage WorksBottling line parts¥ 458,000Aug 8, 2026Draft
PO-440Greenfield Logistics Ltd.Pallets ×300¥ 246,000Jun 22, 2026Received
2 records selected
SakuraWorking
Create a purchase order from the approved vendor quote.
- Checked vendor & budget
- Drafted the purchase order
- Routing approval
Trusted by 1,000+ teams
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Overview
Control purchasing from PO to receiving and payment
Approval rules and thresholds
Route purchase orders by amount, department, vendor, and exception conditions.
Receiving alignment
Track receipts, partial deliveries, backorders, and mismatches against ordered quantities.
Foundation for 3-way match
Connect POs, receiving, and vendor bills so payments can be validated.
Tutorial
Connect procure-to-pay from order to payment
- 01Create PO termsCapture vendor, items, quantities, price, delivery date, department, and budget.
- 02Route approvalSend the PO to reviewers based on amount, department, vendor, and exception conditions.
- 03Record receiving; connect bills and paymentLink received quantity, partial delivery, mismatch, return, and backorder to the PO. Move from PO and receiving history into AP and payment decisions.
Compare
Purchasing breaks when POs live in email and spreadsheets
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Purchase request | Items, amount, and vendor terms are scattered across email and chat | Structure PO terms and start from request and approval |
| Approval | Amount and department approval rules are unclear | Route by threshold and approval path |
| Receiving | Teams search later for mismatches between ordered and received quantities | Record partial receipts, mismatches, and backorders |
| Bill and payment | Vendor bills are not connected to PO and receiving history | Connect PO, receiving, and AP as the basis for 3-way match |
Approval
Without Sanka
Amount and department approval rules are unclear
With Sanka
Route by threshold and approval path
Receiving
Without Sanka
Teams search later for mismatches between ordered and received quantities
With Sanka
Record partial receipts, mismatches, and backorders
Bill and payment
Without Sanka
Vendor bills are not connected to PO and receiving history
With Sanka
Connect PO, receiving, and AP as the basis for 3-way match
Customer quotes
Don't take our word for it.
As we grew rapidly, we needed a system that could manage purchasing, inbound, inventory sync, and outbound in one place.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
By implementing Sanka, we expect to connect reel racks with shop-floor inventory data so we can calculate requirements based on accurate stock.
FAQ
Frequently asked questions
Can approval happen before sending the PO?
Yes. Approval routes can be based on amount, department, vendor, and exception conditions.
Can partial receiving be handled?
Yes. Received quantity, remaining quantity, backorders, and mismatches can be tracked against the PO.
Can this support invoice matching?
Yes. PO, receiving, and vendor bill data can be connected as the basis for 3-way match.
Can this manage outsourced work or variable costs?
Yes. It can support purchasing, outsourcing, contractor spend, and other variable cost workflows.